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FAQ: Acco Study Materials Tool

How long does it take to reorder a coursebook when we’ve run out of stock?

This depends on the size of the order. We try to make new copies available at the point of sale within five days of the order being placed.

How should I submit my study materials?

Via the online Acco Study Materials tool. Do you have any questions about this tool? If so, check out the FAQs on the Acco Study Materials Tool or contact us via docentenbevraging@acco.be.

I have already sent my plans via e-mail. Why am I being contacted again?

We are working with a new Acco Study Materials Tool in which you can enter course books.

I teach at various institutes. Where can I find my study materials?

If you teach at different sites of the same institute, then you’ll find the study materials via the link you received. Not received a link? Send an email to docentenbevraging@acco.be.

Do you teach at different institutes? If so, you will receive an invitation email at the email address of the different institutes. You will need to specify the materials separately for each institution.

I only get to see the term ‘my teaching materials’ instead of the list of subjects.

If we have not received a list of subjects from your institution, you can upload your study materials via the option ‘my teaching materials’.

Please note: in that case you should not add any subjects!

I regularly receive emails related to the Acco Study Materials Tool.

We send a number of emails to let you know about changes which you or a fellow teacher has introduced for a specific subject. The changes are processed every day. When a subject has been closed, all teachers linked to that subject are notified.

I cannot find my study materials in the tool. What should I do now?

If you have had study materials previously published at Acco and you cannot find them in the tool, you will still be able to specify the materials by clicking on ‘validate teaching materials’ for your subject(s). In this case you can ‘add teaching materials’. You can indicate existing or new materials here.

I would like to add a subject.

We have received a list of subjects for certain institutes. In this way you can add all subjects via the ‘add subject’ button.

For other we have listed the subjects for which Acco has been notified. This list is not complete. If you would like to see the subject re-added to the list, you can request this via docentenbevraging@acco.be. We will make sure that this subject is listed when the next enquiry is made.

Can I inspect a sample copy?

Once the coursebook has been uploaded in the Acco Study Materials Tool you will get a web preview, which you can approve.

Should I also upload my coursebook in the Acco Study Materials Tool if it remains unchanged?

It doesn’t have to be uploaded again, but you must confirm use of the unchanged coursebook. We would ask you to confirm that nothing has changed and the coursebook can be reprinted.

Not all my subjects are in the Acco Study Materials Tool

Correct. Only the subjects for which you submitted study materials in the previous academic year are displayed in the tool.

However, we have not received a list for all institutes. If we don’t have an official list, we cannot add any subjects. You should contact us via docentenbevraging@acco.be to check on how you can best upload your materials.

When should I submit my coursebook so that it’s ready in time for my students?

As it takes three weeks before a coursebook is ready, we would advise you to submit your coursebook at least three weeks before your lectures start.

What if I have not received an invitation email?

Please contact us via docentenbevraging@acco.be.

FAQ: publishing a coursebook

How do my students get hold of the digital version of my coursebook?

Every student, when they purchase a coursebook, will receive a unique activation code for the digital version on Sofia. Once the student has gone through the simple activation process, they will have access to the digital coursebook.

How long will it take before my coursebook is ready and available for my students?

We estimate a period of three weeks from the moment we receive the coursebook up until the moment it is on sale in the shops.

What’s the format of the coursebook?

Normally, a coursebook is bound, but if required it can be published in a loose-leaf format, perforated and laminated. You can specify your choice when you upload your file.

Is the PDF file of my Acco coursebook security-protected?

Yes, your Acco coursebook is protected against being pirated. In other words, the PDF file of your Acco coursebook on Sofia cannot be edited, downloaded or printed. In this way we can prevent the PDF file being passed on or used as a replacement for the physical version of your coursebook.

Can I have the coursebook printed in colour?

Yes, of course, but the price of colour-printed pages is more expensive. The price for a full-colour page (per page) €0.35 instead of €0.0515 for a page in black & white. It’s also possible to have just a few pages in full-colour and the rest in black & white. We would ask you to specify clearly which pages in your PDF file need to be printed in colour. It is also possible to add coloured sheets (in most cases blue) to the inside of the coursebook. The price for these sheets is €0.09.

Do I get additional royalties if my coursebook is also made available digitally?

Royalties are calculated on the basis of the sale of your Acco coursebook, including the digital component. The royalties therefore depend on the number of copies sold and does not increase as a result of the digital component being added.

Can students pass on the activation code they have been given for the digital version to other students?

An activation code can be used once only. The student must register on Sofia and can activate his or her unique code there to activate their digital version.

Do my students need to pay more for my coursebook if they have the digital version available as well?

No, making the digital version of your Acco coursebook on Sofia available op Sofia has no financial consequences, neither with respect to price of the coursebook for students, nor for your royalties.

Is there a minimum print-run?

We do not work with minimum print-runs for coursebooks.

What if I want to publish a new coursebook?

If you have received an invitation email, you can upload your coursebook in the Acco Study Materials Tool. If you have not received an email, you should contact one of our learning consultants via accolearn@acco.be. If you have previously published a coursebook through Acco, send an email to docentenbevraging@acco.be.

What kind of file can I upload?

A PDF or Word file.

What will be the price of my coursebook?

At Acco we calculate a fixed price per page of €0.0515 for each printed page and €1.25 for the cover.

• €0.0515 for a page in black & white
• €0.35 for a page in full-colour
• €0.09 for a page in one colour
• €1.25 for an A4 cover
• €2 for a cover of 175 × 250mm

Are coursebooks printed on one or both sides of paper?

For environmental reasons, we print coursebooks double-sided as a standard, but if required, this can also be one-sided. You can specify this choice when you upload your files.